Module 6 – Presentations

Lesson 6 – Delivering Presentations and Presenter Tools

This lesson explains how to present slides effectively using Slide Show mode, Presenter View, slide timing options and on-screen tools such as pointers and notes.

1. Starting the slide show

You can start the presentation from different places:

• From Beginning – starts from slide 1
• From Current Slide – starts from the slide you are working on
• Press F5 to start from the beginning

<liPress Shift + F5 to start from the current slide

2. Slide navigation during the show

• Click the mouse to move forward
• Press the arrow keys (← →) to move between slides
• Right-click to open navigation options
• Press Esc to exit the slide show

3. Presenter View

Presenter View gives extra tools for the speaker while the audience sees only the slides.

Presenter View shows:

• Current slide
• Next slide preview
• Speaker notes
• Timer/clock
• Navigation tools

Benefits:

• Helps keep track of the presentation
• Allows reading notes without showing them to the audience

<liShows slide order clearly

4. Using speaker notes

• Add notes under each slide (in Normal View)

<liNotes appear only to the presenter in Presenter View

<liUse notes for reminders, examples or talking points

5. Laser pointer and drawing tools

During Slide Show, you can highlight key areas on the slide.

Tools include:

• Laser pointer (red dot)
• Pen tool
• Highlighter
• Eraser

Use these tools to:

<liPoint out important parts of charts or diagrams

<liUnderline key text during the presentation

6. Setting slide timings

Slides can move forward automatically after a set time.

Options:

• Manually record timings
• Set a specific duration for each slide

<liUse Rehearse Timings to practise and save slide timings

7. Automatic vs manual slide advance

• Manual – advance slides by click or key press (common)
• Automatic – slide advances after a set number of seconds (useful for kiosks or looping displays)

8. Looping the presentation

You can set the slide show to repeat automatically.

Useful for:

• Exhibitions
• Display screens
• Information booths

9. Accessibility and readability checks

Before presenting, make sure the slides are easy to read and understand.

Checklist:

• Use large text (minimum 18–24pt)
• High contrast between text and background
• Images not blurry
• Consistent design and layout
• Avoid too much text on one slide

<liCheck spelling and grammar

10. Practical Activity

• Start Slide Show from the beginning and from the current slide

<liOpen Presenter View and practise reading speaker notes

<liUse the laser pointer or highlighter during a slide

<liRecord slide timings using Rehearse Timings

<liSet one slide to advance automatically after 5 seconds

<liLoop your slideshow and test how it works