Module 6 – Presentations

Lesson 7 – Reviewing, Proofing and Final Checks

Before presenting or sharing a slide deck, it is important to review the content, check for errors and ensure the slides look professional. This lesson explains the final steps to prepare a presentation.

1. Spell check and proofing

Most presentation software includes tools to check spelling.

• Click Review > Spelling

<liCorrect spelling mistakes across all slides

<liCheck grammar and wording for clarity

Good practice:

• Use simple language

<liAvoid long sentences

<liCheck for consistent wording and terminology

2. Checking slide consistency

A presentation should look unified and professional.

Check consistency in:

• Fonts
• Font sizes

<liColours and backgrounds

<liBullet styles

<liAlignment of text and images

3. Checking slide order

Ensure slides appear in a logical sequence.

Use Slide Sorter View to:

• Rearrange slides

<liGroup related topics

<liRemove slides that are not needed

4. Checking transitions and animations

<liUse simple transitions (such as Fade)

<liAvoid animations that are too fast or distracting

<liTest the slide show to ensure all effects work smoothly

5. Slide layout and spacing

Ensure slides are easy to read and visually balanced.

Check:

• Headings clearly visible

<liText not too close to the edges

<liImages not overlapping text

<liEnough whitespace on the slide

6. Reviewing notes

<liOpen Notes View to check speaker notes

<liKeep notes clear and useful

<liAvoid writing the entire script—use key points only

7. Hyperlinks and interactive elements

If the presentation contains links, test them before presenting.

<liWebsite links

<liLinks to other slides

<liLinks to documents or videos

8. Checking media playback

<liEnsure audio and video files work properly

<liCheck volume levels

<liMake sure media files are included if you move the presentation to another device

9. Exporting and sharing

You can export your presentation in different formats:

• PPTX – editable file
• PDF – read-only version for printing or sharing
• MP4 – converts the slideshow into a video (PowerPoint)

10. Practical Activity

• Run a spell check on your presentation

<liCheck all slides for consistent formatting

<liReorder slides in Slide Sorter View

<liRemove any unnecessary animations

<liTest all hyperlinks and media files

<liExport your presentation as a PDF

<liSave a backup copy of your presentation