Module – Teamwork

Lesson 5 – Online Meetings, Screen Sharing and Collaboration Etiquette

Online meetings and virtual collaboration are essential skills in modern teamwork. This lesson explains how to run online meetings, share your screen, communicate professionally and follow good online etiquette.

1. Online meeting platforms

Teams use online meeting tools to talk, plan and share ideas in real time.

Examples:

• Microsoft Teams Meetings
• Zoom
• Google Meet
• Webex

2. Preparing for an online meeting

Good preparation helps meetings run smoothly.

Checklist:

• Check your internet connection
• Test your microphone and speakers
• Join a few minutes early
• Have necessary documents ready

<liClose unnecessary apps to avoid distractions

3. Joining and participating

• Use your real name when joining
• Turn on your camera when appropriate
• Mute your microphone when not speaking

<liUse the “Raise Hand” feature to speak

4. Screen sharing

Screen sharing allows others to see your screen during a meeting.

Uses:

<liPresent slides or documents

<liDemonstrate a process or software

<liReview designs or data together

Good practice:

<liShare only the window you need

<liClose personal tabs or notifications

<liZoom in on content so everyone can see clearly

5. Using chat during meetings

The chat panel is useful for questions, links and short comments.

Guidelines:

<liKeep messages relevant

<liAvoid interrupting the speaker

<liUse chat for quick questions or links

6. Using reactions and hand-raising

Reactions help participants respond without interrupting.

Examples:

<liThumbs up

<liHand raise

<liClap

7. Breakout rooms

Breakout rooms divide participants into smaller groups for discussion.

Useful for:

<liTeam brainstorming

<liSmall group problem solving

<liWorkshops or training

8. Recording meetings

Some meetings can be recorded for people who cannot attend.

Rules:

<liAlways ask permission before recording

<liRecord only when necessary

<liEnsure recordings are stored securely

9. Collaboration etiquette

Professional behaviour is essential when working online.

Do:

<liBe polite and respectful

<liListen without interrupting

<liFollow the meeting agenda

<liDress appropriately if on video

<liStay focused (no multitasking)

Avoid:

<liTalking over others

<liUsing unprofessional backgrounds

<liEating loudly on camera

<liSending excessive messages or notifications

10. Practical Activity

<liJoin a video meeting using Teams, Meet or Zoom

<liTest your microphone and camera

<liShare your screen using a sample document

<liSend a question in the meeting chat

<liUse the “Raise Hand” feature

<liTry turning on/off your background options

<liIf possible, join a breakout room session